Your trusted virtual assistant

Helping Non Profits & Businesses Get More Done!

ABOUT ME

Zara Carter-Alvarado, Helping Busy Leaders Streamline, Organize & Scale

Hi, I'm Zara. I'm a Virtual Administrative Assistant with 15+ years of experience supporting Executive Directors, nonprofit organizations, and business owners in the Government, Public/Corporate, and Nonprofit sectors. I specialize in reducing administrative burdens so you can focus on what truly matters: growing your organization and making an impact.

I provide high-level administrative support, event planning, and social media management, helping busy leaders stay organized, improve efficiency, and free up valuable time. I've worked with mission-driven nonprofits, fast-growing businesses, and overwhelmed executives to streamline daily operations, coordinate events, and enhance their digital presence.

💡 What I Offer:
✔ Administrative & Executive Support – Inbox management, scheduling, travel planning, customer service
✔ Event Planning & Coordination – Organizing in-person and virtual events seamlessly
✔ Social Media Management – Content scheduling, engagement, and community building
✔ Nonprofit Support – Grant research, donor relations, and operational assistance

As a virtual assistant, I allow my clients to focus on strategic growth without drowning in day-to-day tasks. My goal is to bring order to chaos, enabling you to work smarter, not harder.

Let's chat if you're overpowered by your to-do list and need a proactive, reliable problem-solver to handle the details!

Set up a discovery call

Services

Travel Management

Search for hotels, book airfares.
Map out business trip itineraries.

Calendar Management

Establish, update, and manage important events.

Customer Service Management

Check emails, respond to customer inquiries, and manage spam.
Engage with the audience: respond to inquiries, share relevant information, thank customers for mentions and purchases, and post promotions.
Create client invoices and follow-up regarding overdue payments
Create and send out greeting cards, invitations, newsletters, and thank you notes.
Handle email marketing responsibilities including, creating a new list of email contacts, email newsletters, and promotional copy.

Social Media Management

Open social media accounts on Facebook, Twitter, Pinterest, and Instagram.
Conduct keyword research. Add tags and images to websites and blog posts.
Share posts on social networks.
Update all social media accounts regularly.
Run a social media contest or challenge.
Respond to DM and social media post comments
Upload photos to Flickr, Pinterest, and Instagram as part of marketing strategy

Advanced Administrative Skills

Plan, prioritize, review and participate in various analytical, statistical, and administrative duties.
Launch and maintain cloud computing accounts (Drobox, OneDrive, Google Drive).
Create forms or surveys for customer feedback.
Perform generic errands for the office/business

Research /Analytical Reporting

Administrative research and report preparation.
Interview previous customers to compose case studies.
Research essential data, statistics, and facts for meetings and use the data to create PowerPoint presentations
Monitor weekly and monthly Google Analytics reports, observing site traffic.

Ask me about my package options!

How does it work ? It's as easy as 1, 2, 3!

1. Step One

The first step is booking a discovery call! By clicking the Let's Connect button below. During this call, I'll learn about you, your business, and your needs during this call.

2. Step Two

After the discovery call, if and when you’re ready to move forward, we’ll put together a cost proposal and contract that outlines our discussion and the services to be provided.

3. Step Three

If you’re happy with the proposal and contract, you sign the contract, and we schedule a time to get your tasks handled!

Book a call with me to see if I'm the best fit for you and your business.

Let's connect!